These days, it is hard to find any functional business that does not have its own enterprise content management system (ECM system). To understand the importance of having an ECM, visit this website to see how these systems help businesses stay organized, productive, and compliant. However, if you wish to benefit from your ECM fully, there are a number of core features it should have, and we will go through them in this article. Knowing these features will help you when choosing an ECM system for your business to give it the support it needs.
Content Archive
This forms the basis for your ECM and serves as the base for storing and managing all your content. You will need a place where your documents, images, videos, and audio files are well organized and stored, and your content archive is just that. You do not want to go for just any archive but one that is scalable—to make room for growth, secure—to protect your information, and easily searchable—for easy and convenient access to files when the need arises.
Source Control
Over time, you are bound to make changes in documents, and a source control feature will allow you to track these changes. A sound ECM system should allow its users to create, edit, and manage different versions of the content they have. This will provide access to the most recent version as well as older versions for reference.
Customization
No two organizations are the same, even when they belong to the same field, so an ECM system needs to be customizable to meet the specific needs of the users. The customization should be available in critical areas like configuration, workflows, and user interface, as these vary depending on what organization is using it. This feature will help simplify and streamline processes within an organization.
Security and Entry Management
Security and entry management are critical features of an ECM system that cannot be overlooked. Your business information can be compromised if it is not adequately secured, so the system will need robust security features. This is to ensure that sensitive content remains protected from any unauthorized access. An ECM with these features will serve your business well, helping to boost efficiency and productivity.
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