• Home
  • News
  • Key Concepts
  • How To
  • Windows 10
  • Apple
  • Android
  • Best-Of
  • Reviews

IT4nextgen

Tech Tutorials and Reviews

IT4nextgen > How To > How to Add Captions in Word for a Figure, Equation, or Table?

How to Add Captions in Word for a Figure, Equation, or Table?

Last Updated August 19, 2022 By Subhash D Leave a Comment

Adding captions to the figures, charts, tables, equations and other graphical objects in a word document is very important. One, it will help you to manage the figure count automatically. You don’t have to scroll in the document and see the last number you have given to a diagram or table. Second, you will be able to automatically add a Label like Figure, Table, or Equation. Third, these captions can be used to create a Table of Figures, Table of Tables, Table of Equations, and so on. Read along to know how to add captions in word

Steps to Add Captions in Word

1. Open the Insert caption Dialog box

When you want to add a caption you need to click references->Insert Caption from the toolbar.

Caption-Dialog-Box

Figure 1 Caption Dialog Box

2. Select the needed options

Let’s see what we need to understand in this dialog box

  • Caption- The information about the object in concern in an explanatory text
  • Label- Whether the object to be captioned is Figure, Table, or Equation.
  • Position- It lets you define the position of the caption with respect to the object to be captioned.
  • Exclude label from Caption- This is the check box that allows you to exclude the words “Figure”, “Table” or “Equation” from the caption. Keep it unchecked if you want the labels.
  • New Label- This button when clicked will show the dialog box in figure 2. If you need a new label it can be created. For example, if you have used many flowcharts in your document and you want to create a new label “Flowchart”, you have to type this new label in the Label Textbox and press OK. This dialog box will close and the new Label will appear in the Label dropdown of the Caption dialog box in figure 1.
Adding-New-label-Dialog-box

Figure 2 Adding New label Dialog box

  • Delete Label- This button is disabled by default. You will not be able to delete the existing labels. You can delete the labels that you have created using the ‘New Label’ button. All you need to do is select the newly added label and the ‘Delete Label’ Button will be enabled. Click this button and the Label will not be removed from the Label Dropdown.
  • Numbering- On pressing this Button you will be able to use the dialog box of figure 3 for defining the format for numbering the captions in the document. You can add the chapter number along with your caption number and select the separator between the chapter number and caption number. Where to get the chapter number from is defined by selecting the heading style used for chapter numbering.
Defining-Numbering-Format

Figure 3 Define Caption Numbering Format

  • Auto-caption- this is the facility in Insert Caption so that you don’t have to worry about captions. Word will add them automatically with the objects at the time of insertion according to the setting in this dialog box
Auto-Caption-Dialogbox

Figure 4 Auto-Caption Dialog box

Here you can select the object for which a caption has to be added along with the desired label and positioning

Rounding up


So you see how easy it is to make a professional document by using the facility to add captions in word. Once you use this, you will develop a habit of adding explanatory captions to your reports, proposals, and thesis. Mention your queries in the comment section for any assistance.

Filed Under: How To

About Subhash D

A tech-enthusiast, Subhash is a Graduate Engineer and Microsoft Certified Systems Engineer. Founder of it4nextgen, he has spent more than 20 years in the IT industry.

Share Your Views: Cancel reply

Recent Posts

  • Factors to Consider Before Joining a Part-Time Job in 2023
  • Best LED Light Panel for Photographers: Sirui B25R Review
  • Current Trends in the Software Development Sector to Be Aware Of In 2023

Related Posts

  1. How to Create a Table of Contents in Word and Update it?
  2. How to Improve a Word document? Format Image in MS Word
  3. How to Create a Simple Pivot Table in MS Excel

More…

  • About Us
  • Privacy Policy and Disclaimer
  • Contact Us
  • Advertise
  • Facebook
  • LinkedIn
  • Twitter

Enjoy FREE Tips & Updates

Enter your email address:

Copyright © 2023 IT4Nextgen.com