Microsoft Office 365 is the foremost choice for businesses that want a smooth and cohesive data processing experience. It provides a cloud-based collaborative experience for all the data you’ll ever need to compute in the day-to-day running of your business.
Yet, it would be futile to keep generating data without having a reliable backup up option. Suppose you’re trying to overcome the limitations of Office 365 native backup. In that case, you can opt for a third-party data protection and replication software like Nakivo Office 365 backup, which provides a long-lasting and efficient solution to your data protection concerns.
The Office 365 backup tool has many applications in the protection of business data. Here are a few of them in case you’re wondering why it’s any good.
Preservation of Data During Migration
Data migration includes multiple stages of efforts that pose threats of various degrees of damage to data. One cannot be too careful when intending to move big amounts of data from one location to another because the bigger the size, the greater the chances of huge data loss. One simple way to avoid data loss is by having a backup tool like NAKIVO Backup for Office 365 in charge of preserving your data. Also, you can take help from cloud migration providers to migrate SharePoint from one tenant to another or for any other migration services such as Office 365 Cloud to Cloud migration.
Securing Ownership and Control of Former Employee Data
Microsoft only retains the data of a deleted user account for 30 days before it is permanently lost. Yet, for some reason, your business may need to use the information on such an account someday only to realize it can never be recovered. This may even turn out to be harmful when the data is needed for legal compliance. With an Office 365 backup tool, this shouldn’t be a bother. Should an employee ever leave the company, you can still retain access to their Exchange Online, OneDrive for Business, and SharePoint Online data, including emails and files anytime you want.
Shared Data Protection Responsibility
The Office 365 tool’s multi-tenancy function allows for the sharing of data protection abilities with units or branches of the business. This helps make data control easy and accessible to the tenants while allowing the administrators to have centralized control and visibility. The tool also features a role-based access control that allows administrators to assign specific roles to the tenants. When data protection and recovery are broken down into units, it makes recovery easier and faster.
Protection of Business From Fatal Loss
The impact of data loss on a business can be so devastating that it leads to the business’s termination. Losing data to contingencies like accidental deletions, malicious employees, or external attacks can affect your business’s operations and reputation to the point of no return.
Unfortunately, Microsoft has nothing to offer to eliminate the possibility of such extremely harmful data loss, and this makes having an Office 365 backup tool essential in business. Having multiple backups of your data spread across different platforms gives your business a swift fighting chance in the event of data loss or corruption.
Data Retention for Legal Compliance
Your business may need to keep certain kinds of data to comply with legal requirements, Microsoft offers a Litigation Hold feature to assist with this, but it is not without its limitations. If a regulatory body requests data that has been completely deleted, there’s no protection or immunity from penalties in this instance. The safest way to avoid such penalties and ensure compliance with regulations is to protect your data by backing them up efficiently with an Office 364 backup tool.