Virtual collaboration is now more important than ever. Due to the pandemic, many organizations have switched to the home office, which gave a significant boost in demand for tools that allow people to join online meetings or access their work-related resources from their new workplace.
But virtual collaboration means more than just that. From assigning tasks to giving feedback, online project management tools can streamline work-related processes, cloud-based file storage services provide the flexibility needed for extensive cooperation, and even such a simple improvement as implementing multiple communication channels can prove effective.
No matter whether you are an entrepreneur running a small business or a CEO of a large company, there’s always some room for improvement in your organization, and effective virtual collaboration can have a significant impact on its revenue. If you want to know which tools make virtual collaboration more efficient, read on!
Instant Messaging Apps
Instant messaging apps are an essential part of virtual collaboration – they make it easier to communicate with your team, and they are great for both quick conversations and long discussions. For example, you can use Slack for internal communication between your employees and teams and Skype or Google Hangouts for video calls with clients.
Many people use Slack as their instant messaging tool, but we shouldn’t forget about alternative communication solutions – here you can read everything you need to know about PABX.
Whichever option you choose, it’s important to stick to one or two tools that your entire team is familiar with so that everyone will be able to communicate with each other quickly and easily. Needless to say, without the right communication channels, it’s almost impossible to successfully complete a project.
Project Management Apps
Managing a project can be a challenging task, and it gets even more complicated when you consider that the team is distributed across different locations. However, there’s no need to worry about it because there are many project management apps, such as Trello or Airtable, that can help you with it.
These tools will help you assign tasks to the members of your team, keep track of each step in the process without extra effort, and even communicate with them. They are great for virtual collaboration because they save you time and effort, provide data transparency, and allow you to keep everyone on the same page. In other words, they are perfect for both freelancers and large teams working on complex projects.
Cloud-based File Storage Services
Without a doubt, cloud-based file storage services play an important role in virtual collaboration. These services are great for sharing and storing project-related files online, which means that you can access them from any location. This makes working with a remote team much easier, and cloud-based file storage services give you the flexibility to work whenever you want.
Another perk of cloud-based file storage services is that they are easy to use. You can upload, share, and download files with just one click, though it’s essential to only choose services that provide enough security so that you won’t be risking data leaks. Your team won’t have any problems with access control or sharing as long as you choose a reliable file storage service.
Online Meeting Platforms
Online meeting platforms are another essential part of virtual collaboration, and they make it possible to communicate with your team in real-time. Most of them allow you to create a meeting room, invite project members, start a video call, and organize discussions via chat. In other words, they can help you save a lot of time and effort while working remotely.
A great example of such a tool is Google Meet. It allows you to set up a meeting in a few seconds, and it has an easy-to-use interface. In addition, it has many of the great features you would expect from a top-notch online meeting tool, such as text chat and screen sharing.
Time Tracking Tools
Managing virtual teams can be a challenging task, especially when you consider that you have to monitor the time spent on various projects by each member of your team. Thankfully there are many time tracking tools that can help you with it.
For example, Toggl is a great time tracking tool that can help you reduce the time spent on managing projects. It allows you to track time and productivity, which you can later use to evaluate your team members and their work. This tool is great for freelancers and entrepreneurs who have to manage time spent on various projects.
Virtual collaboration is a great way to expand your business or manage a project. Regardless of whether you’re a freelancer or a CEO of a large organization, there will always be some room for improvement, which makes virtual collaboration the perfect concept for achieving success.
Whether you want to manage a project, communicate with your team, or just save time and effort, the tools mentioned above will help you do that. The key to their success is choosing the right tools for your needs and sticking to them.